Present:

MCRF Members: Ken Allsup, City of Beacon & Osky News; Joe Caligiuri, City Council & Band Booster President; Dawn Collins, Mahaska YMCA;  Doug DeKock, USSSA; Ben Doak, City of University Park;  Greg Hafner, William Penn; Ryan Harkema, Mahaska YMCA & Oskaloosa Youth Football; Loren Lammers & team (Carson Genskow, Leland Evans, Austin Wise, Isaac Semeni), Mahaska United U-10 Soccer; Leroy Nugteren, Mahaska County Conservation Board; Allen Friesen, William Penn Track, Matt Saville, Babe Ruth; Dave Sedivec, Mahaska County Conservation Board; Mike Schrock, City of Oskaloosa; Jeff Smith, Harvest Point Golf & Sunrise Kiwanis; Matt Sherlock, Harvest Point & Edmundson Golf Courses; Meghan Slay, Transform Academy gymnastics; Deb Van Englenhoven, Oskaloosa Herald; Aaron Ver Steeg, City Council, Emily Walker, Fremont Little League, and Katie Wise

MCRF Executive Board: William Almond, Joe Crookham, Carl Drost, (re-election candidate); Brad Hodges (re-election candidate), Scottie Moore, Bob Morris, John Pothoven  Todd Roach, Russ  Reiter, Heidi Scholes, (re-election candidate); Jon Sullivan and Sherry Vavra.

MCRF staff: Chad Rietveld and Kandis DeBruin

John Pothoven called the meeting to order at 6:33 p.m.  Self-introductions given by board members present.

Todd Roach made the motion and Scottie Moore seconded for the approval of the January 10, 2012 membership meeting minutes. No discussion. Passed, unanimous.

Treasurer’s Report: John P summarized the fiscal year financial report from Progress Report, which shows two years prior for comparison.  He noted that donation dollars in the last fiscal year were greater and reminded all present that in the previous fiscal year the stadium project was launched and some donors gave through MCRF for this project. John also reviewed donors and stated that Clow and McWane are combined and would be moved to the next higher level on the Progress Report draft. (see Progress Report) . Scottie Moore made a motion and Carl Drost second to approve Treasurer’s Report. Approved. Unamimous.

Progress Report: Sherry Vavra presented the annual Progress Report. (Attachment) pointing to various activities and stating that all activities were not included but MCRF issues a Progress Report each quarter.

MCRF Board Candidates & Election: Carl Drost, Brad Hodges and Heidi Scholes ran for re-election. Bio sheets of candidates given to all present. The three candidates introduced and shared about themselves and their desire to remain  a member of the board. John P called for nominations from the floor. None. A secret ballot election was held. Results: Carl Drost, Brad Hodges and Heidi Scholes were re-elected (unanimous) to fill terms expiring December 31, 2016.

Member organizations updated events and programs:

• Greg Hafner (WPU): Commented on the stadium stating that it was wonderful and they had a lot to be thankful for. He announced that WPU would host a conference track meet this spring and that OHS is hosting track meets as well. He stated that all track equipment has been delivered. He added that nice improvements were made this year with camera towers and berm seating and finished with stating Carl has done a great job with the trail.
• Allen Friesen the WPU track coach, added that he is ecstatic about the new stadium facility.
• Meghan Slay introduced herself and said that she attended tonight’s meeting to find out what MCRF is all about.
• Doug DeKock reporting for USSSA stated that they hosted a 30 team Longball Classic as the complex this year and had a great turnout for the tournament. He thanked Chad for all the help that day and during the season. He also thanked Sherry and Kandis for scheduling and coordinating and announced that a USSSA would like to host a state-level tournament at the complex in the future.
• Loren Lammers reported for youth soccer on the success of their U10 boys team. He and four members of the team: Carson Genskow, Leland Evans, Austin Wise,  and Isaac Semeni, presented a trophy to John and Joe to show the team and league’s appreciation to the board. They thanked MCRF and the board for providing the facility and the youth shook hands with John and Joe.
• Ryan Harkema (YMCA) reported that the YMCA held their first 5K starting at the stadium and  66 people were involved, plus 10 youth. He also reported for the youth football program stating that they had record participation in youth football with 197 kids playing this season. He thanked Chad, Sherry, and Kandis for all that they do stating that he was not a fan of cell phones but had their numbers on speed dial on his phone!
• Dawn Collins added for the YMCA that she was thankful to be able to partner with other people in the community and said that MCRF is a great asset to Oskaloosa. She also reported on a new Lego program that the YMCA started with the Middle School this year.
• Dave Sedivec reported on MCCB’s efforts to build an environmental learning center  and that fundraising for new center will start soon with a goal to raise $3 million for the project. He announced that Linda Fox has joined their board. He ended with  sharing about the Mahaska Wellness Coalition and that it is doing great things in this community.
• Ken Allsup (Beacon City Council) stated that he was here for Beacon but has nothing to report from there however from his Osky News role “Lacey must be doing something right  because  you guys are sure keeping me busy!”
• Ben Doak (University Park), thanked MCRF and stated he looks forward to see the trail expand through University Park.
• Matt Sherlock reported for Harvest Point & Edmundson Golf and shared several programs going on with the golf courses, including some youth programs.
• Jeff Smith, also from the golf courses but reporting for Kiwanis  shared a new program the “Key Program” that involves youth participating in communities events and service.
• Matt Saville reported for Babe Ruth stating that they were pleased this last season with enrollment up to 70 kids  and they expect competitive numbers this season. He reported that 2 more towns are joining their Babe Ruth League this year. He said that he was sure Charlie Kentfield would be elated to see the program that he carried for years flourishing as he remembers it did when he was a kid. Matt further shared that the 15 year old boys all stars won district title and the 13 year old boys won state title for the first time since 2000. Matt finished by Thanking Chad, Sherry and Kandis for always working so well with Babe Ruth and  stated that the program would not be possible without MCRF, the facilities.
• Joe shared that he was very happy that Charlie Kentfield had met with MCRF and wanted to see Babe Ruth move to this facility and that he was sure he would have the expectation of its success and be happy to see it.
• Emily Walker reported for Fremont Little League sharing about the new concessions facility installed in Fremont this season. She stated that Sherry was a key part to getting it built. She then compared verbally the before and after visual images and said that it was a great project to complete with the concession matching the school. She again thanked Sherry for all of her help with  the grant that helped make it possible.
• Mike Schrock, Oskaloosa City Manager, spoke on the Green-Laveen paving stating, “3 years ago we were talking about paving Green-Laveen, now it is finally finished.” He added that the sewer was extended so road could be paved. John P. thanked Mike and the city for making it a priority.
• Joe Caligiuri (Osky City Council) thanked all for the skate park stating that he has been hearing many great things about the skate park and noted that it’s very busy which is proof that it is a great project. He shared one concern about kids coming into street between the park and the mall but reiterated that the park is a great asset to the community. Sherry sated that she has spoken with the city about a safety sign there. Joe commented that rails could be put along the Urban park with breaks placed periodically to let the traffic know where to expect kids coming and going to the park. Sherry noted kids are really helping each other at the park and that crossings into the street have improved. Sherry will follow up on rails.

Other items: There were no other items for consideration.

Pothoven adjourned the meeting at  7:20 p.m.

Present: MCRF Executive Board Present: Bill Almond, Joe Crookham, Scottie Moore, Bob Morris, Bob Nielson, John Pothoven, John Sullivan, Todd Roach and Sherry Vavra. Also Present: Kandis DeBruin, Chad Rietveld and Ken Allsup.

John Pothoven called the meeting to order at 6:30 p.m. Scottie made a motioned and Jon S seconded to approve the May 15, 2012 Executive Board minutes. Passed, unanimous. John P. gave treasurers report. Fiscal year banking summary to date and all checks written from last board meeting (May 15, 2012) to last checks written (August 15, 2012). Sherry noted the increase in hotel-motel tax this year, stating it increased over $7,000. Board members were given printouts. Scottie moved to approve treasurer’s report as given, Bob M seconded. Passed, unanimous.

Scottie, in Russ Reiter’s absence,  reported for Oskaloosa Schools. She stated that things are off to a great start and sporting events start this week. Old Shoe game was played at the stadium last week. Scottie, City Council representative to MCRF, gave report for the city. Webster school has requested a stop sign  at 7^th and 3^rd. The request has passed one reading at Council but must pass two more.

John P. Gave report received via email from  Ken Rozenboom , County Supervisor and County representative for MCRF. Report stated that the  Supervisors have authorized the Engineer to discuss land acquisition for a 100’ right-of-way for 238^th Street to begin the process of improving that road.

Jon S. was present for the hotel/motels-tourism. Sherry noted an increase in the overall tax received from hotel-motel this year. Jon  stated that visitors have increased and the Chamber has been giving away merchant coupon books. Bob Morris asked Jon if community members informed the Chamber about large upcoming events. Jon shared that the  Team Mahaska community calendar is one site that tries to list all community activities. Sherry stated that Little League Girl’s State tournament was held at Lacey this year and coincided with a convention taking place at the Nazarene church. Most teams from the state tournament either drove each day or were forced to stay in surrounding communities for hotel accommodations, as the convention filled the local hotels. The tournament prior at the complex showed 15 available rooms were all rented at the Comfort Inn and 8 rooms at Super 8 as well. DCI booked 3 rooms at Comfort Inn at the beginning of August.

MCRF Executive Board Present: Bill Almond, Brad Hodges, Jake McGee, Scottie Moore, Bob Morris, John Pothoven, Jon Sullivan, Todd Roach and Sherry Vavra. Also present: Kandis DeBruin, Gina Robinson and Deb VanEngelenhoven

John P called the meeting to order at 6:30 p.m.

Scottie made a motion and Jake seconded to approve the January10th , 2012 Executive Board minutes. Passed, unanimous.

John P gave treasurers report. Fiscal year banking summary to date and all checks written from last board meeting (January 10, 2012) to last checks written (May15, 2012). John P asked for questions, none. Board members were given printouts of the reports to review and call MCRF with questions.

No one was present for the schools. No report given.

Scottie Moore, city council representative to MCRF, gave report for the city. City roads are currently a priority. Gas lines are currently being moved from under LaVeen/Green, one road into the complex. The City will move forward with paving this road when gas lines are moved. Scottie reported that there was a utility rate increase from 2% to 3% that will go directly to road improvements. Another improvement in the City plan is to resurface Old Pella Highway. Bob M asked if there were any plans at this time to upgrade roads inside the complex. Scottie answered not at this time.

MCRF Executive Board Present: Bill Almond, Joe Crookham, Carl Drost, Brad Hodges, Jake McGee Scottie Moore, Bob Morris, Bob Nielsen, John Pothoven, Ken Rozenboom, Mark Stek, Heidi Scholes, Jon Sullivan, Todd Roach and Sherry Vavra. Also present: Ken Allsup, and Gina Robinson

John P called the meeting to order at 7:20 p.m.

Carl made a motion and Jake seconded to approve the August 18th, 2011 Executive Board minutes and November 17, 2011 Executive Committee Minutes. Unanimous.

John P gave treasurers report. Handouts given: Annual banking summary and all checks written from last board meeting (August 16th, 2011) to last checks written (January 1, 2012). John P asked for questions, none. Carl moved to accept- Ken 2nd. Unanimous.

Brad Hodges reported on this year’s in-house audit that he and Bob Morris completed (attachment). Brad reported that there were occasional mistakes, such as not having a second signature however, the majority were correct and there is proof that good internal measures are in place and being used.

Carl shared a 5-year project spectrum intended projects for the Lacey Recreation Complex and MCRF (spreadsheets given). Carl talked about upcoming trail development as an immediate project. The trail S of Maple Ridge to hook up at golf course is a project for Spring, Bob N stated he would have the permit from the D.O.T. by Spring. Carl noted that the 5-year project spectrum’s projects are thinning as development is being accomplished. He also stated that other projects would likely be added but the complex is moving toward complete development.