MCRF Minutes

Main Menu

Valuable Links

MCRF Minutes

August 3, 2010 - Executive

MCRF Executive Board Present: Scottie Moore, Bob Morris, John Pothoven, Todd Roach, Lawrence Rouw, Jake McGee, Bob Neilsen, Bill Almond. Also present: Chad Rietveld, Sherry Vavra.

John P. called the meeting to order at 6:35 p.m. Scottie made motion, Jake 2nd to approve April 20, 2010 Executive Board minutes. Unanimous.

John, in Joe’s absence gave the treasurers report-handouts: all checks written from last board meeting to date & summary by categories of fiscal year income/expenditures to date. Donations discussed and Sherry listed corporate donors, Musco being the largest. John suggested the need for more donors. Jake moved to accept treasurer’s report-Scottie seconded. Unanimous.

Jon Dennison, school board representative to MCRF, was absent therefore no report was given from the schools. John Pothoven suggested that Sherry contact Jon D to inquire of his interest in the board. If he is uninterested then perhaps a new school representative could be appointed.

Scottie Moore gave report for the city. She stated that the city approved the location west of Hardee’s for the Skate Park. She reported that the annexation of land past the complex is moving forward and letters were sent this week for voluntary annexation to property owners. She added that the city gave G&A the contract to do the sewer system at Lacey Recreational Complex.

Lawrence gave the report for the county. He stated that access road money was approved as the county’s agreement for I-jobs money toward the road project around the Lacey Recreation Complex. The bid for the access road was $66,000 and gravel will be an additional expense. Total I-jobs fund is $200,000. Lawrence reported that the Eveland Access repaving of bridge is till on the books but has been delayed because of weather. He reported that FEMA had recently visited the county to look at properties with flood damage. The county turned in $600,000 in claims that are currently under review with FEMA. And he reported that Drost bridge on 220 will be built in the fall. Lawrence also expressed his hope that the city will complete the annexation of the Lacey Recreation Complex and surrounding property as soon as they can.

John S. was not present to give the hotel/motels/chamber-tourism report. Joe was not present to give the report on the Daily Trust.

In MCRF old business, the following was discussed.

Trail, Sherry reported that Alaina from the CAT grant board had received the final report for the grant and had approved the closing of the grant. She will set up a time in the next two months to come and tour our project. Bob reported on the 63S connection, stating that MCRF is waiting for a permit from the D.O.T. to complete connection. The D.O.T. currently has the plans for the connection. 63N and the RR underpass are still in the plans. Bob stated that the RR underpass designs are complete and the next step will be the permit from the RR. Bob Morris brought up public interest and felt if the board could be notified that many would be interested in seeing the culvert go under the railroad. Sherry will notify the board.
The Stadium development is underway. John stated that fundraising is ongoing and there are some who would like to donate through MCRF so details for donations are being worked on. Two corporate donors from Pella have been asked, Pella Corp and Vermeer. Vermeer stated they would give something, but have not decided on and amount. There is a meeting tomorrow with architects for press box. The drain system is near completion so the project is starting to take shape. Chad reported, Kinmon started hauling crusted rock onto parking lot today. The plan is to have the parking lot restored by next week as youth soccer season will begin. The stadium project is slated for completion for the football season of 2011.
Bill Almond, newest board member, introduced himself and shared about himself at John Pothoven’s request. Bill stated he looked forward to Babe Ruth becoming part of the Lacey Recreation Complex. He also stated his desire to bring 16-18 year old state tournament to the complex next season if the fields are complete and a state tournament for both 16-18 year old and 13-14 year olds the following season. Chad reported that I-cubs team began irrigation/drainage work this week and is slated to complete to complete within 4 weeks. If it can sit over the winter as planned the fields will be playable for tournaments by next spring. Parking will be added on the baseball parking lot. The plan is to pave all of the existing lot and add additional gravel for extended lot parking space. Bill reported on Babe Ruth program progress, the 16-18 year olds had a team from our district (out of Ottumwa) make it to the college world series this season. The question was asked if Babe Ruth was maintaining financially. Bill stated it has been a struggle and they have maintained through donations from Musco.
Sherry reported on the Skate Park. She stated that grants have been completed for Pepsi and Tony Hawk. Pepsi grant was not selected in August and will be re-submitted in September. Tony Hawk grant submission date is October. Sherry announced a 50/50 Raffle fundraiser that the committee will host at the sweet corn serenade on Thursday.
Lacey advisory board updates were given by Sherry. Attachment given. The youth fulfillment committee has made great progress regarding underserved youth. A public meeting was held with all user groups to review barriers for youth that are not currently participating. There was good conversation generated with users and progressive beginnings to solutions (see on hand out). Youth Fulfillment will continue with users to move forward and find solutions to barriers. Finance and operations committee has completed all policies and fee schedules and now have them online. The next steps will be to look at cost of operations for the complex. The facilities development committee continues to discuss and move forward with Babe Ruth Fields, soccer bathrooms and lights, parking lot expansion, stadium project and completed covering the sand box and developing a new entrance. The Promotions and Fund raiser committee will host an Adult tournament fund raiser at the complex ion August 14^th. Proceeds will go toward the Babe Ruth fields. A $10,000 grant was received in May for the Babe Ruth fields as well. Maintenance check lists have been created and the MCRF staff meets regularly with Board President for updates on maintenance and business. The maintenance committee no longer meets.
Quarterly Progress Reports were given with MCRF updates.

In MCRF new business, the following was discussed

The volunteer annexation papers from the city were discussed. MCRF owns some of the trail right-of-ways. A motion was made by Scottie to give approval for MCRF to sign voluntary annexation papers for the property that MCRF owns; Lawrence 2^nd. Unanimous.
The Little League state tournament was discussed and Sherry stated what a success it had been. Little League did report that only one hotel (Comfort Inn) would hold rooms for the tournament without a deposit and Oskaloosa did lose a portion of the hotel rooms to Pella. Sherry has asked the user groups to be a liaison with the hotels in future overnight recreational activities.
John expressed a concern for the quarterly meetings attendance. The last meeting did not have a quorum; this meeting has a quorum by one. John suggested that when Sherry sends a reminder for a meting she asks for an RSVP for those who do not plan to attend and if the board does not want to meet then we should look at changing the bylaws to one meeting a year. Scottie felt that four meetings a year was not too much to ask and perhaps if there are members not interested we can look for new members who would want to participate. We will schedule the next meeting and re-address if attendance is low.
Date for the next quarterly meeting was set for November 9th at 6:30 p.m. at the Lacey Recreation Complex.

Meeting adjourned at 7:25 p.m.

April 20, 2010 - Executive

MCRF Executive Board Present: Scottie Moore, Bob Morris, John Pothoven, Mark Stek, Heidi Scholes, Todd Roach. Also present: Chad Rietveld, Sherry Vavra

John called the meeting to order at 6:36 p.m. Scottie made a motion and Mark seconded to approve the January 21st, 2010 Executive Board minutes. Unanimous. John, in Joe’s absence gave the treasurers report-handouts: all checks written from last board meeting to date and summary by categories of fiscal year income/expenditures to date. John reported loan balance to date. Bob moved to accept-Todd 2^nd. Unanimous.

Jon Dennison, school board representative to MCRF, was absent therefore no report was given from the schools.

Scottie Moore, city council representative to MCRF, gave report for the city. Stated that the city has been working with the county on the Green/Laveen and 238^th road improvements. She stated the council has also discussed in work sessions the stadium to be developed at the Lacey Recreation Complex, the 280 local tax option and the skate park that MCRF would like to work with the city to install. A question was presented to the city regarding their responsibility to the existing stadium and how much money they can put into its repair. Scottie stated that the City Council is in favor of the new stadium development at the complex. John states that the public too seems to be totally supportive. Scottie reminded all present that the school would have a new superintendent in June. John stated that the City Manager has been very cooperative and working with other entities for the community and thanked Scottie for the work that the Council does.

January 21, 2010 - Membership

Present: MCRF Members: Todd Roach board member candidate; Ben Hoskinson, and Leroy Nugteren, Mahaska County Conservation Board; Kevin Hladik, Regional Little League; Chris Finaardt, Little League; Doug Dekock, USSSA; Jeff Wilford, Bob Zilla’s Bicycle Works; Bill Almond, Babe Ruth; Steve Parker, Farm Bureau; Greg Hafner, William Penn University; Beverly Nugteren, visitor; Blake Stogsdill, visitor.

Also Present, MCRF Executive Board: Lawrence Rouw, Scottie Moore, Heidi Scholes, Joe Crookham, John Pothoven, Mark Stek, Bob Morris, Jake McGee (re-election candidate), Carl Drost, Bob Nielsen, & Brad Hodges. MCRF Staff Present: Sherry Vavra, Chad Rietveld, Desiree Rouse, and Jessica Gituma

Joe called the meeting to order at 6:35 p.m. Self-introductions from all present.

Bob Nielsen made the motion and Carl Drost seconded for the approval of the January 15, 2009 membership meeting minutes. Unanimous.

Treasurer’s Report: John shared the fiscal year end report as of August 31, 2009 from Progress Report. John also noted growth of the complex with over 4000 youth served at the complex last year. Carl made the motion and Lawrence seconded to approve the report. Unanimous.

MCRF Board Candidates & Election: Dan Fuller withdrew from the election. Discussion followed regarding other candidates. It was decided the board would give an opportunity for other to come forward if interested and hold that election at a later date. Remaining two candidates shared a little about themselves. Bio sheets of candidates were passed out to all present. A secret ballot election was held. Secret Ballot Results: Jake McGee was re-elected and Todd Roach was elected to fill terms expiring December 31, 2013.

January 21, 2010 - Executive

MCRF Executive Board Present: Joe Crookham, Carl Drost, Brad Hodges, Jake McGee, Scottie Moore, Bob Morris, Bob Nielsen, John Pothoven, Lawrence Rouw, Mark Stek, Heidi Scholes, Todd Roach and Sherry Vavra. Also present: Chad Rietveld, Jeff Wilford

Joe called the meeting to order at 7:36 p.m. Carl made a motion and John seconded to approve the August 27th, 2009 Executive Board minutes and December 17, 2009 Executive Committee Minutes. Unanimous.

John gave treasurers report-handouts: all checks written from last board meeting to date. John reported income/expenditures and loan balance to date. John moved to accept-Carl 2nd. Unanimous.

Brad Hodges reported on this year’s audit. He and Bob Morris have begun the audit but were unable to finish due to a power outage at the MCRF office. The plan is to complete tomorrow, January 22nd. Brad reported that all seems to be organized and ready so it should be complete tomorrow. He will give a report to Sherry so then she can send to all.

Carl shared a 5-year project spectrum and went over basic operational costs of the Lacey Recreation Complex with the board members (spreadsheets given). Bob asked about the plans for the soccer/football stadium. Discussion followed, impact on current fields was one concern. Support for the project was another. Joe and Carl reminded all that the stadium has been in discussion for a couple of years now and it is not all of a sudden. It was felt that the community is in support of concept at this time. Joe reported of a survey by the booster club showing community support. All agreed that the current stadium needs improvement and MCRF would like to have work with the school and the community with the project. Joe and Bob agreed that the plans now are concept plans and therefore subject to changes. Joe asked if Bob could send a PDF to the board of these preliminary plans. Joe stated that with the stadium being developed that annexation of 238th is a high priority for both city and county. He stated he is glad the city/county are in discussions regarding Laveen/Green and 238th streets.

Jon Denniston, newly appointed school board representative to MCRF, was absent therefore no report was given from the schools.

Scottie Moore, newly appointed city council representative to MCRF, gave no report for the city. Joe did comment that MCRF is pleased with the proactive approach that Mike Schrock, the city manager, has taken with the things we are trying to do.

Lawrence reported for the county. He reiterated that the county has been involved with the city in discussions regarding 238th and Laveen/Green streets. Lawrence stated that he would need to further talk with Joe.

December 17, 2009 - Executive

Present: Joe Crookham, Carl Drost, Bob Neilsen, John Pothoven and Sherry Vavra, MCRFBudget

Fiscal years’ budgets reviewed: Last year’s actual numbers and this year’s projected numbers. Discussion followed on some of the development projects. Joe also wanted to be sure that all land is covered under current insurance. Sherry will follow up with Joe. Projected budget will be given to executive board members at annual meeting in January.
John brought up donations from entities in town and how MCRF can actively pursue donations and partnerships. John sees the need for large donations from several businesses. Joe stated that he believes after development has slowed down (we will reach a point where Lacey Complex is fully developed) then MCRF should get a broad base of community engaged. MCRF has begun to address donations and did receive some community support this past year.
Five year project spectrum reviewed. Discussion followed. All board members will receive a copy.
Net worth report was given but shows only replacement value of tangible equipment, not total value, or depreciation, of the worth. It was decided that this report is unnecessary and will not be reported in the future, but Sherry will keep a copy on file. Financial reports that are needed to show transparency to board were discussed. All checks written, income and expenses and debt will be given to board for review annually.

Upcoming membership and board meeting

Agenda for the Executive Board meeting, following the membership meeting, was reviewed. Carl would like to see the membership agenda. Sherry will send out membership meeting agenda to the executive committee this week. This agenda is also attached to the membership invitation letter that will be sent next week to all members.
Board members candidate bio handout was given. Three candidates have indicated to an interest in candidacy the upcoming term. According to bylaws it is not necessary to advertize for the positions and it was decided that these three: Jake McGee (current board) will run for re-election; Dan Fuller and Todd Roach will run as new candidates. Tim Blackwell has chosen not to run for re-election. John reminded all that anyone can write in a nominee at the elections.

Projects

More Articles...

<< Start < Prev 1 2 3 Next > End >>

Page 1 of 3